Vacancy - Senior Programme Assistant

Under the direct supervision of the Head of Office for Mauritius and Seychelles, and in
coordination with relevant units at the Office and with the Regional Office for Southern Africa
(ROSA), the incumbent will be responsible to support and coordinate the preparation,
implementation and monitoring of projects’ activities and participate in the overall daily office
operations and administrative processes.

Core Functions / Responsibilities:
1. Assist in the planning, coordination, implementation and monitoring of projects activities.
2. Compile, summarize, analyse, and present information/data on specific project topics,  highlighting noteworthy issues for the consideration of appropriate parties.
3. Monitor budget implementation and propose adjustments as necessary.
4. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate
requests, obtain necessary clearances, follow-up on administrative actions, etc.
5. Draft status reports; identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures.
6. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.
7. Organize meetings, workshops and training sessions; prepare training materials and participate in the delivering of capacity building workshops.
8. Respond to complex information requests and inquiries; set up and maintain files/records.
9. Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
10. Monitor work of implementing partners and report any non-compliance to the supervisor.
11. Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects.
12. Provides guidance/training and assist in coordinating and monitoring work of other staff in the unit; may supervise other staff as assigned.
13. Perform other related duties as assigned.

Required Qualifications and Experience
Education

• High School diploma in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with six years of relevant professional experience. or,
• Bachelor’s degree with four years of relevant professional experience on the above field.
Experience
• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
• Experience in the implementation of projects of international cooperation and in project management and project development
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Languages
Fluency in English and French is required; knowledge of Mauritian Creole is desirable.

How to apply:
Interested candidates are invited to submit their applications (detailed CV, letter of motivation and Personal History (P11) form) by email to iommauritius@iom.int, by March 27, 2020 at the latest, referring to this advertisement (VN 2020-02) in the subject line of the email application.
In order for an application to be considered valid, IOM only accepts complete applications (detailed CV, letter of motivation and Personal History (P11) form). It is compulsory for all applications to be accompanied by a Personal History (P11) form that can be downloaded here: https://southafrica.iom.int/vacancy

Duty Station: 
Port Louis, Mauritius
Grade: 
G - 6
Closing Date: 
Friday, March 27, 2020